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As a Broker-in-Charge (BIC) or Property Manager-in-Charge (PMIC) in South Carolina, you already know the real estate landscape is evolving. But in 2025, the South Carolina Real Estate Commission is intensifying its oversight—with revised inspection protocols and a renewed commitment to ensuring every licensed office operates by the book.

Whether you’ve passed an inspection before or this is your first cycle, now is the time to get prepared. The Commission is actively conducting periodic inspections across the state to verify that offices comply with state laws under S.C. Code §40-57-60(C). Understanding the updated expectations and documents is key to staying compliant—and avoiding costly delays or disciplinary action.

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Why These Inspections Matter

These inspections are more than just procedural. They reflect the Commission’s dedication to maintaining high standards across the profession. By verifying that all offices adhere to statutory and administrative requirements, the Commission supports public trust and industry integrity.

But these inspections come with real implications. Failure to cooperate or submit required documentation can lead to a complaint being filed with the Office of Investigations and Enforcement under S.C. Code §40-57-710(25). On the other hand, a successful inspection means your office won’t need another for three years—giving you peace of mind and operational freedom.

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What’s New in the 2025 Inspection Documents

The Real Estate Office Inspection Report Form has been revised as of April 2025, and all offices must now adhere to updated requirements. Here’s a quick breakdown of what you’ll need:

• Pages 1 & 2 of the Inspection Form: Completed and returned to the assigned inspector within five business days of contact.
• Written Office Policy: A complete, accessible copy must be available during inspection—failure to provide it results in a citation.
• Appendix A (Records Review): Required if your office has engaged in real estate sales, listing contracts, transaction broker agreements, or disclosures within the past five years.
• Appendix B (Trust/Escrow Accounts): Required if your office maintains or has maintained these accounts.
• Appendix C (Property Management): Required if your firm has managed properties within the last five years.
• Out-of-State Firms: Must submit a spreadsheet detailing listings and properties managed over the past five years.

The inspector may also request your presence—virtually or in-person—so be prepared to show up and support your documentation.

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The Inspection Process: Step-by-Step

Here’s what to expect once your office is selected:

1. Initial Contact: An inspector will attempt to reach your office via email, phone, and/or mail. After three unsuccessful attempts, a certified letter is mailed and a complaint is filed for noncompliance.
2. Scheduling: Inspections must be scheduled within two calendar weeks of contact and conducted Monday–Friday, 8am–5pm.
3. Pre-Inspection Documentation: Submit your completed forms and required documents within five business days of the scheduled date.
4. Inspection Day: The inspector will review your records, request selected transaction files, and evaluate your compliance with recordkeeping, escrow management, and license supervision.
5. Post-Inspection: A final report is provided. If you pass, you’re cleared for three years. If not, a reinspection must occur within 150 days.

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What If You Fail an Inspection?

Failing an inspection doesn’t mean the end of the road—but it does raise the stakes. Here’s what happens:

• Reinspection: If eligible, you’ll have 150 days to fix the issues and schedule a reinspection.
• Multiple Failures or Delays: Offices that fail to pass within 150 days or reschedule more than three times will face disciplinary complaints.
• Ineligibility for Reinspection: In this case, your documents will be collected and forwarded to enforcement, regardless of whether you later correct the issue.

Pro tip: Keep all required documents well-organized and your trust accounts fully reconciled. Be proactive—not reactive.

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Upcoming Webinar: Master the 2025 Inspection Process

The SC Real Estate Commission will be hosting an upcoming webinar covering:

• Overview of the 2025 inspection process
• Walkthrough of the revised inspection packet
• Common mistakes to avoid
• How to prepare for a virtual or in-person inspection
• Live Q&A with Commission inspectors

This is your chance to ask questions, clarify procedures, and get insider guidance directly from those conducting inspections.

Stay tuned for the official webinar date and registration link—coming soon on the Commission’s website.

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Final Thoughts: Compliance Is a Professional Advantage

These inspections are designed to elevate the industry—not penalize it. Being prepared not only protects your license but also positions your office as a standard-bearer for professional excellence in South Carolina real estate.

Next Steps:

• Download and review the April 2025 inspection packet
• Confirm your licensee roster and office info
• Register for the upcoming webinar
• Reach out to your assigned inspector with any questions

📎 Download the 2025 Inspection Packet (PDF)

For South Carolina brokers and property managers, readiness is reputation. Let’s keep our standards high—and our offices inspection-ready. Be sure to check out Pinnacle Real Estate Academy’s blog page for more informational content. Click here to view our upcoming courses.